A virtual data room (VDR) is an online repository for the secure storage and distribution of digital documents. With the capability of incorporating advanced security features, they offer more privacy than traditional digital file sharing platforms and physical data rooms. VDRs also let users access shared information more easily and securely from nearly any device with Internet connectivity.
Most often, companies use the virtual data room to help with due diligence during an acquisition or merger, or in the process of planning for an IPO. In these instances, potential investors and others must look over various documents. A VDR lets sell-side companies provide information to prospective buyers without fear of an information breach.
VDRs provide advanced features like granular permissions and remote shredding to safeguard sensitive documents from access by unauthorized persons. Secure encryption both during transit and at rest guarantees that even if hackers do gain access, they will not be in a position to read the files.
Additionally, many virtual data rooms offer administrators comprehensive reports on user and document activities, allowing them to react promptly when there is a concern. However, physical data rooms can be more arduous and take longer to access the reports needed. This is why VDRs are the most preferred option for companies looking to streamline and streamline their due diligence process.