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Whether it’s personal information of customers or business secrets, managing confidential data exchange is a crucial component for businesses to survive in the current competitive environment. Security measures that are prioritised will reduce the chance of a data breach which could lead to business disruptions, financial loss and reputational damage.
The first step is to restrict access to sensitive data to those who require it. A strict password policy and utilizing secure storage for detachable media can aid. If you’re dealing with physical documents, make sure that they are stored in a locked safe or file cabinet and only couriers who have confidentiality protocols are allowed to handle them. You can also encrypt your files prior to sending, adding an extra layer of security.
As a rule, don’t delete files on your computer or phone without backing them up. If you use a cloud-based service to share files, be sure that they’re encrypted, so nobody can access them. You can do this by selecting the option to encrypt files before sending them or using an encryption software.
The most critical time to secure any type of data is when it’s transferred from one system to another. That’s why you should use a solution that can secure large files in ad-hoc fashion and especially when you need to transfer them via the internet. The availability of reliable tools that can keep sensitive data secure is not just an excellent way to protect your company’s reputation, but it also gives you peace of peace of.