Every day, we learn of a new data breach. These incidents can be financially devastating to a company, destroy the trust that patients, clients or customers have in the brands they trust and create legal nightmares. Cybercriminals are able to steal sensitive information, either in paper or digital format and from the documents companies use and manage.
Secure document management isn’t just a good practice it is a must. Secure document management ensures that your data is safe from unauthorized access and attacks. It assists organizations in complying with major compliance standards such as HIPAA and GDPR.
Document encryption, digital rights watermarking, and a well-defined control of access are among the most common types of secure documents management. These features allow you to limit access to documents to only those who need it for their work and stop the copying, editing or printing.
Document security also entails limiting the number of times documents can be printed, downloaded or saved to other locations on a computer, which makes it impossible for cybercriminals to “rip” information from your systems and onto theirs. It could also help to reduce the chance of a corrupted document which is a common issue that is caused by a user who accidentally or maliciously alters the content of the document.
Secure document management can help businesses save money, time and energy by eliminating manual processes that can cause errors. They can also enhance communication with clients, and establish more trusting relationships. These tools are essential to the success of any business.