Data room confidential mode impedes non-authorized users from accessing your computer’s information. It permits the manager of an information space to limit the use of the digital data space by a particular user by relying on their Internet Protocol address or system. This feature is particularly important for M&A transactions where sensitive data such as research results, and copyrighted goods, can be shared.
You can easily track user activity using full audit trail. This includes who viewed which files, when and from which locations they were downloaded, and what was deleted.
Secured document viewing is possible with fence view and view only mode. These features protect your sensitive information by preventing users from print, save, download or even take screenshots of documents. This ensures that even if a user authorized by the VDR accidentally releases sensitive files, the original files will not be removed from the VDR.
A dependable VDR service will allow users to set up granular access rights for each folder and file in the data room. You can limit who can access the documents, establish deadlines for downloading and limit access by a specific group of people or all folders in the data room. You can also create an encrypted link that only users who have been invited has access to the documents stored in the data room.
The most effective data room will come with various tools to allow you to control sharing of documents and protect your data using 256 bit encryption during transit and in rest and manage access permissions with two-factor authentication. They also provide various file formats, and a search feature that makes it simple to find any document in the data room.