Board software can be used to hold online meetings. This enables more efficient meeting processes, better board engagement, and better management of paperwork. When a meeting is held in person or over video conference, the use of specific tools can ensure the meeting’s success. Implementing these tools can be difficult and requires training, as well as adjusting existing processes.
The most effective board management software provides a single integrated solution for all meetings. It helps administrators create a meeting agenda and provide relevant documents to the members in advance. It allows them to distribute materials and record meetings using its integrated audio/video conference tool. It can even automatically generate minutes of meetings following the meeting. It can store and secure all board material in a central location making it easy to access.
Software that limits distractions is another important feature. It can, for example allow participants to turn off their microphones if they are not speaking. It should also establish conversation protocols, for instance, the procedure to raise a hand to ask a question or for permission to speak. It is important to communicate these rules clear to the members prior to the meeting to avoid confusion or anger.
In addition, the software must be accessible across all devices, so that members can easily access it. The most reliable portals have versions optimized for use on desktops as well as tablet and mobile. This allows the software achieve its aim of increasing attendance and boost the involvement of board members.